Features

HOA Document Storage and File Sharing Platform

GateWatch gives HOAs and property managers a secure, organized space to store everything—bylaws, forms, meeting notes, owner docs—so nothing gets lost in email chains or personal drives.

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No more Dropbox links or desktop folders

Whether you’re sharing board minutes or uploading new architectural forms, GateWatch keeps all your documents in one place, accessible by the people who need them—and no one else.

Centralize Every Important Community Document

Upload, Organize, and Share

Laptop screen showing a list of folders and files (HOA, Management Office, Condo Rules, By-Laws) with a “Upload Document” button, illustrating centralized community document storage.

From move-in packets to financial reports, everything lives in one secure, categorized space.

✓ Store files by category (e.g., Financials, Legal, Forms)

✓ Attach docs to resident, vendor, or board records

✓ Preview and download directly in the platform

✓ Keep version history to avoid outdated files

Role-Based Access and Security

Control Who Sees What

Laptop screen showing a user directory table with names, roles, and status labels, accompanied by a standing figure and a red padlock icon—illustrating GateWatch’s role-based access control.

GateWatch gives you fine-tuned control over who can upload, view, and edit documents.

✓ Share docs with residents, boards, or vendors

✓ Limit visibility based on building or role

✓ Track document views and access logs

✓ Protect sensitive data with secure permissions

Streamline day-to-day tasks across your community.

Keep your Community Informed with Less Effort

Smartphone screen titled “My Documents” displays a searchable list of community files with status tags. Callout lines point to a document preview pop-up and list items, illustrating mobile access for viewing.

Residents can find what they need in seconds—from community rules to meeting notes—without calling the office.

✓ View and download from the mobile app or portal

✓ Organize by type (e.g., Rules, Forms, Notices)

✓ Pair with notifications or announcements

Frequently Asked Questions

Any major file format (PDF, Word, Excel, images, etc.) is supported. You can store anything from community bylaws to pool access forms.
Yes. You can control visibility by user role, building, or group—ensuring only the right people see the right files.
Yes. Residents can access shared documents directly from their portal—without needing to contact the office.
Absolutely. GateWatch is built for HOA-specific document needs with added permissions, preview, tracking, and linking to resident records.